National Human Resources and Administrative Officer

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Description de l'emploi

VN-ML-08- 2022

Open to Internal and External Candidates

Position Title     :    National  Human  Resources  and  Administrative Officer

Number of Positions   :   01

Duty Station   :   Bamako

Classification    :   National Officer, Grade NOA

Type of Appointment   :   Fixed term, one year with possibility of extension

Estimated Start Date   :    As soon as possible

Closing Date     :    March 07, 2022

Established in 1951, IOM  is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the direct supervision of the Resources Management Officer (RMO) and overall supervision  of  the  Chief  of  Mission,  and  in  close  coordination  with  the  Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for providing necessary support in the management of human resources of the Country Office,  including  recruitment  (ensuring  gender  balance)  and  related  recommendations, retention, promotion, separation, and other administrative actions.

Core Functions / Responsibilities:

1.  Assist the Resources Management Officer in overseeing the Human Resources Management function in the Country Office in accordance with the Organization’s policies, procedures, and practices.

2.  Provide recommendations to the Resources Management Officer on interpreting and applying  IOM’s  Human  Resources  policies,  rules,  and  regulations,  as  well  as standards and techniques taking into account the Country Office’s activities; and ensure that local administrative procedures are in place, followed and in accordance with these practices.

3.  Oversee the maintenance of personnel files and ensure that attendance records of

the staff in the Country Office are maintained.

4.  Coordinate with the RMO and ensure the establishment of personnel policies and

practices for national staff.

5.  Coordinate with the Finance Unit on delivery of benefits/privileges and deductions to

national staff.

6.  Oversee  the  preparation  of  the  monthly  payroll  for  national  staff,  including  the

correctness of the payroll for TPC staff.

7.  Coordinate  with  RMO/Finance  Officer  to  ensure  the  monthly  cost  distribution  is

uploaded correctly in PRISM.

8.  Coordinate  and  monitor  updating  of  the  Country  Office’s  Human  Resources

database.

9.  Plan and organize the staff development and training for the Country Office in close collaboration with RMO and SDL, including the establishment of staff development and training priorities and plans; train the human resources department staff and administrative staff of Sub-Offices as needed.

10. Participate  in  planning  staffing  issues  and  coordinate  the  elaboration  of  project staffing  tables,  including  vacancies  and  use  of  temporary  assistance  to  meet exceptional work requirements.